Orchard Farms Swim Team

Parent involvement is mandatory and the only way for swim meets to run smoothly and effectively.

Parents are required to volunteer at EVERY meet your swimmer(s) attend. A minimum of one parent for one half of a meet is required. However, some weeks we may need to ask for more, depending on if it is a home meet, vacations, sicknesses, etc.

There are lots of different volunteer positions, please take time to look over the volunteer page of our website for more information. We rely heavily on parent volunteers and could not run the team without you.

***NOTE: Volunteer sign up for regular dual meets will close the Sunday before each meet at 5pm. If a member of your family has not volunteered by this deadline you will be assigned a role. It is your responsibility to check the volunteer assignments that will be sent by email to find out your volunteer position for that meet.

Failure to volunteer will result in your swimmer(s) being scratched from the meet.

Thank you so much for volunteering to help our Gators have a successful season.

I agree to contribute towards purchases made for Home Meet Concessions. There is a fee of $5 per swimmer per home meet (max. $45 per family). This fee will be used to purchase food/items to be sold at our home meets. Thank you!

As a parent or guardian of this swimmer(s), I hereby grant permission to Orchard Farms Swim Team to use any photos or video footage captured while taking part in swim team activities on their website, Facebook page and Instagram.

I also agree to these being sent to SAIL for their use on SAIL social media.

Pool privileges are required to join the swim team. Pool privileges are obtained by being a resident of Orchard Farms or purchasing a pool membership through C Dan Joyner.

** Orchard Farms residents - you must be in good standing with the Orchard Farms HOA to take part on the swim team. This includes residents who rent their home on Orchard Farms - the home's owner must be in good standing with the HOA to take part. If you are unsure please email [email protected] to confirm.

** Outside Pool Membership - If you live outside Orchard Farms you must have purchased outside pool membership from the OF HOA (via C Dan Joyner) to take part on the swim team. If you are unsure if you have pool membership email [email protected]

If you register for the swim team and by May 5th are either not in good standing with the HOA or have not acquired pool membership, your swimmer(s) will be removed from the team roster and a refund will be given, less $25 admin fee per swimmer. Any merchandise purchases are final and no refund will be given.

By electronically signing this agreement, my family voluntarily assumes all risks associated with exposure to COVID-19 and forever release and hold harmless Orchard Farms Swim Team, Orchard Farms HOA and each of their officers, coaches and representatives from any and all liability or claims for any exposure, infection, and/or spread of COVID-19 related to participation in this swim team and activities arranged by the swim team.

I also understand that should the season need to be cancelled or shortened due to reasons relating to COVID-19, I will not receive a refund.

All members of the League shall adhere to the following Code of Ethics (Section 3.12 of the SAIL Bylaws).

• As a participant, I will refrain from all personal action that might provoke other participants, spectators, or officials to unsportsmanlike conduct.
• As an individual, I will refrain from offensive or abusive language and will confine myself to proper remarks at the proper time to officials in charge.
• As a participant, I will respect the dignity of the meet in which I am engaged, the officials, the opponents, and the communities they represent.
• As an individual participant, parent, coach, team, league representative or league officer, I will do nothing that would give myself or my team an unfair advantage over another participant or team.
• As a coach or parent, I will not engage in nor permit actions which will interfere with the operation of the league or its meets; nor will I intrude upon the area of the league and meet officials.
• As a meet official or league officer, I will return courteous answers to legitimate questions and recognize remarks made by authorized persons. I will not allow any acts by others which do not uphold the standards set forth in the by-laws of the league.
• As a participant of the meet, I will maintain an attitude of true sportsmanship.
• As a member of SAIL, I pledge myself to create a mature, healthy, and fair atmosphere for all swimmers at all times.

In consideration of the work SAIL has done and will do to organize swim meets, and of the minor participant(s) listed below being allowed to participate in SAIL swim meets and related events and activities, the undersigned:

1. Agree that the parent(s) and/or legal guardian(s) of the participant have the ability to inspect the facilities and equipment to be used at SAIL swim meets and related events and activities, and if the parent or guardian believes anything is unsafe, he or she should immediately advise supervisor (referee, lifeguard, etc.) of such condition(s) and refuse to allow participant to participate.
2. Acknowledge and fully understand that each participant will be engaging in SAIL swim meets and related events and activities, which involve risk of serious injury, including permanent disability and death, and severe social and economic losses which might result not only from his/her own actions, inactions, or negligence but the action, inaction or negligence of others, or the condition of the premises or of any equipment used. Further, we understand there may be other risk not known to us or not reasonably foreseeable at this time.
3. Assume (for themselves and for the participant) all the foregoing risks and accept personal responsibility for the damages caused by such injury, permanent disability or death.
4. Release, waive and discharge SAIL and its Executive Board of Directors, its affiliated teams, their representatives, coaches, other members/participants, sponsoring agencies, sponsors and advertisers, all of which are hereinafter referred to as “Releasees” from any and all claims, demands, losses or damage to each of the undersigned (who sign for themselves and also on behalf of the minor participant, his or her heirs and next of kin) on account of injury including permanent disability and death, resulting from causes as described in paragraph #2 above, which causes may include, but are not limited to the negligence of the Releasees.

Swimmers must declare their intent to swim in Championships and Classics IN ADVANCE of their Divisional swim meet in accordance with SAIL policy. No change can be made after the start of the divisional meet.

SCRATCH FINE: A swimmer who is a late scratch at either the Championship or Classic meets for other than a valid reason, as determined by the sole discretion of the C&C Meet Director (physical, death in the family, etc.), will be fined $50.00 per individual event and $100.00 per relay event payable to the League. Scratches reported prior to Championships and Classics meets being finalized will be fined $25.00 for any event. The meet will be finalized at 10 am on the Wednesday following divisionals. The responsibility for the fine is on the team. Failure to pay said fine(s) by February meeting of the next year on the part of the team makes that team and all its members ineligible to participate in SAIL until all fines are paid. This fine does not apply to alternates who have not been called by Thursday night. Moving a swimmer or relay from Championships to Classics is optional for the swimmer or relay if notified after 5 pm on the day before Championships. (SAIL Technical Rules 2.7)

The Intent To Swim declarations can be found under "Schedule".  It is listed as "Intent to Swim C&C". A selection of YES or NO must be made for each athlete to be considered eligible to swim in Divionals, Championships or Classics. If a YES selection is made, each athlete will need to select (by event) which meets they are available attend (Event 1 = Divisionals, Event 2 = Championships, Event 3 = Classics).  This "Meet" will be closed prior to the Divisional Seeding Meeting and any changes will then need to be made on the SAIL Intent To Swim 2018 Form.

I do hereby grant the bearer of this form my permission and consent to render emergency medical treatment for my swimmer(s). This authorization includes the power to consent to, and approve of, emergency medical treatment by a physician, hospital, or emergency care unit for such operations or procedures as are considered necessary or appropriate in the judgment of the medical staff of facility rendering the treatment. In addition, I understand that all expenses incurred in administering such treatment will be assumed and borne by me and are not the responsibility of SAIL or my child’s team or club.

I also understand that no claim may be made against SAIL or its insurance carriers until all claims have been made and answered by all other Insurance carriers on my swimmer.